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Team Captain Info

Team Captain Toolkit

Spread the word and encourage your team! To help, we’ve created a Team Toolkit for you to use to promote your team on social, encourage team goal setting and strategies, and top reasons why you should continue to encourage physical activity among your employees.

Create a Team

Create a team here. To view the step by step Online Team Management Guide, click here.

Sign Up

Once your team is set up, individuals can begin registering themselves. (Captains, don’t forget to sign up to participate.)

Need help? Check out our Team Captain (or Participant) Online Registration How-To-Guide.

Entries are non-refundable and non-transferable.

Payment Options

There are three payment options available to all teams:

1. COMPANY IS INVOICED AND SUBMITS ONE PAYMENT for all team members

Credit card information is not required upfront by the team captain or the individual team members. Upon creating your team, enter the % of the costs you are willing to pay for employees. You will be able to select how many employees you’d like to pay for and when a cut off date of when you’d like to stop paying for employees. An invoice will be generated and emailed to the team captain. Captains can view their invoices and payments on the Team Captain page. The deadline for this option is September 10 and payment is due by September 22. Payment is accepted by either check or credit card in our online system.

2. TEAM MEMBERS PAY INDIVIDUALLY

Credit card payment is required at the time of registration by each individual team member.

3. COMPANY PAYS UPFRONT FOR A PRE-PAID FIXED NUMBER of Team Members

Set up your team and do not select that you’d like to pay for any members. When you get to the Team Captain page you can select ‘Purchase Entries’ under ‘Pre-Paid Packages’. You can then select a number of entries you’d like to cover and pay by credit card. You may go back to manage your team at any time to purchase additional entries. All pre-paid entries must be used by the close of Event Day Registration on September 23.

Covered race fees are first-come, first-served as participants sign up to be on your password protected team. Don’t share the team password with anyone you don’t want using your entries. 

Team Store — Add-ons Available

The Team Store (accessible to Team Captains only) is open! You can rent a tent, chairs, tables, reserve a keg for your crew, or pre-purchase drink tickets. Purchase a tent and you can reserve a spot at the Hirschler Post-Race Office Party! All tent and keg add-ons must be purchased by September 10, all other add-ons by September 17.

Tent Size Includes Cost
10’ x 10’ 1 6′ table; 2 chairs $350
10′ x 20′ 2 6′ tables; 4 chairs $550
20′ x 20′ 4 6′ tables and 8 chairs $900
20′ x 30′ 6 6′ tables and 10 chairs $1200
Extra Chairs – $5 each
6′ Extra Tables – $10 each
24″ Cocktail Tables – $15 each
1/6 keg* 100 cups, ice, tub and tap $225
Case of White Claw 24, 12 oz White Claw variety pack with tub and ice $100
Drink Ticket Cost per drink ticket, good for 1 alcoholic drink $7
Unlimited Water Service Includes a Diamond Springs Water Cooler with 5 gallon jugs and cups $100
Case of Water 24, 16.9oz bottles of water per case $10
Kegs* We will be offering Hardywood Park Craft Brewery beers at the event: Richmond Lager and Great Return IPA. All beers will be the same price.
Team Box Delivery Have your team packet delivered within 20 miles of downtown Richmond $100

*Team must have purchased tent to order a keg. Kegs will be delivered to team tents on event day.

Run In Style

Order customized Corporate Run team shirts and market your team while you run! Orders must be received by September 1. Create your custom team shirts here.

Tent Rules & Regulations:

  • NO GRILLS OR GLASS BOTTLES will be permitted at Dominion.
  • NO OUTSIDE TENTS are allowed.  Team Captains interested in having a team tent must purchase one.
  • NO OUTSIDE ALCOHOL is allowed.  Coolers and bags are subject to search.
  • One company banner may be displayed within the structure of a rented tent. All other banners will be removed.
  • NO ALCOHOL may be consumed before the event
  • Everyone must vacate the post-race area by 9:30 p.m. following the event

Feed Your Team

  • Pick a Preferred Caterer
  • Coordinate a specific time to meet the caterer at the Office Party area.
  • Catering delivery time must be between 4:00 – 6:00 p.m.

Spread the Word!

Recruit staff and coworkers to participate!

  • Opportunities for marketing include meetings, posters, e-mail, MEMO’s, company newsletter, bulletin boards, etc.
  • Add the event logo to your web site or auto signature! Available in .jpg or .png versions.
  • Support our Charity Partner, Greater Richmond Fit4Kids, and encourage your team to consider making a donation during the registration process.  The team with the highest donation average wins the Charity Cup Challenge and the coveted 4+ foot tall trophy and bragging rights! Email Leigh Busby at Fit4Kids to learn more.

Pick Up Your Packets

Packets will be assembled for your entire team. Virtual participants will be mailed their packets. Please send a representative to pick up your team’s items at the following dates/times:

Wednesday, September 22 11 a.m. to 6 p.m. (Dominion Innsbrook Technical Center at Parking Lot 7)

Thursday, September 23 11 a.m. to 6 p.m. (Dominion Innsbrook Technical Center at Parking Lot 7)

Prior to the start of the race, distribute the packet items to your team members:

  • Bib #’s
  • T-shirts
  • Race Day Information Sheets
  • Event Site Map & Course Map

*Don’t forget to coordinate a spot to meet up pre- and post-race!

Have Your Packets Delivered

The cost is $100 and is available for delivery with 20 miles of the City of Richmond. Packets will be delivered on either Tuesday or Wednesday of event week and will only include your employees registered as of September 15. This option is available for purchase with the other Team Add-Ons.

Team Captain Drop Off

The team drop off must be accessed via Dominion Boulevard heading North from Broad Street. Once on the Dominion property bare right at the split and drive through the property. Please be sure to follow the directions for the event staffing on site. For a map, click here. You will be asked to unload your supplies at the drop location and immediately remove  your vehicle. Team drop off will be available from 3 – 5:00 p.m.

Score Your Team

Times and scoring are based on an honor system! In-person and virtual scorecards must be submitted by 11:00 a.m. on Friday, September 24. In-person and virtual participants will be scored separately. Visit the Team Scoring page for details.

Join us at the Team Captain Rally

Join us at the Innsbrook Capital Ale House on Wednesday, July 28 from 5 – 7 p.m. for our Team Captain Rally and learn about the event, network with other team captains, and win prizes! To R.S.V.P. for the event, please fill out this form.

 

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